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Administrative Assistant Senior - N3 at Lockheed Martin, Sunnyvale, CA

Administrative Assistant Senior - N3 at Lockheed Martin in Sunnyvale, CA. Full-time. $62,900 to $116,700 a year. Apply with swipeandhired.

Provides high-level secretarial and administrative support to senior leaders and teams, ensuring seamless execution of mission-critical programs within the Lockheed Martin Space System Company. Serves as a key operational liaison, coordinating complex schedules, travel, events, and documentation with minimal supervision and a focus on resiliency and efficiency.

Manage calendars for COOLR program leaders and schedule meetings.
Support with the travel booking and expense reports primarily for the COOLR Leaders in accordance with policy guidelines
Process consolidated COOLR Weekly activity reports for flowing up or down
Support with the COOLR staffing and personnel support
Handle any facility related activities related to COOLR
Attend Weekly COOLR Program level meetings
Help coordinating and finalizing the COOLR Program Management Review (PMR) and all hands meeting chart packages
Assist in tracking project schedules for COOLR leaders
Global Communication and Navigation (GCN) Line of Business activity management
Create, edit, and format presentations, spreadsheets, and correspondence using Word, PowerPoint, Excel, and Outlook
Maintain strict discretion regarding confidential and sensitive information
Lead or support COOLR project coordination initiatives independently, executing tasks with limited guidance

The information below reflects the standard job description for this position:
Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Basic Qualifications

Active Secret security clearance
2+ years of administrative support experience, preferably within a government or contractor environment (Lockheed Martin experience strongly preferred)
Degree from an accredited college
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and travel/expense management systems
Demonstrated project coordination ability and capacity to work independently with minimal supervision

Desired Skills

Ability to handle confidential and sensitive information with discretion
Ability to multi-task and complete assignments accurately and on time.
Self-Motivated and willing to help
Ability to learn new systems
Proficient in AI prompting as it applies to this position and practice

Pay Information
Full-Time Salary Range: $62900.00 - $116700.00
At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally.
The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.
Benefits offered: Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.

Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.
For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.