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Coordinator, Publicity at Walt Disney, Burbank, CA

Coordinator, Publicity at Walt Disney in Burbank, CA. Est. up to $100k. Apply with swipeandhired.

The Hulu and ABC Publicity team is seeking a Coordinator, Publicity to provide high-quality administrative support to two Vice Presidents across Hulu and ABC Publicity while developing hands-on experience across the day-to-day work of the publicity function. This role is designed for someone who has a genuine interest in pursuing a career in entertainment publicity and is eager to build a strong foundation in both executive support and publicity coordination.

The Coordinator will focus on becoming highly proficient in core desk responsibilities, including calendar management, expenses, meetings, and team administration. As the individual demonstrates proficiency, they will have opportunities to take on broader publicity assignments, including media monitoring, press materials, campaign logistics, events, and special projects. Administrative support will remain an important and ongoing part of the position.

This is a developmental role intended to integrate the Coordinator into the daily needs of the business, strengthen their publicity skills, and prepare them for continued growth within the function.

Core Responsibilities

Provide day-to-day administrative support to two Vice Presidents across Hulu and ABC Publicity, including managing two complex calendars, coordinating meetings and conference calls, and navigating schedule changes.
Prepare and submit expense reports; support invoices, purchase orders, vendor onboarding, and other departmental administrative processes.
Maintain team contact lists, departmental documents, status reports, and shared resources.
Coordinate staff meetings and other group meetings; take notes, track action items, and distribute relevant information to the team.
Handle sensitive and confidential information with discretion, professionalism, and sound judgment.
Build strong working relationships across the Hulu and ABC Publicity teams and with internal and external partners.
Balance the priorities of two Vice Presidents and two publicity teams, communicating proactively when needs or deadlines compete.

As the Role Progresses, You Will Have Opportunities To:

Support publicity coordination activities such as media monitoring, compiling and distributing press coverage, maintaining press lists and media-site materials, and researching industry trends and media opportunities.
Assist with drafting and proofreading publicity materials, including episodic loglines, biographies, press releases, announcements, and other campaign documents.
Help coordinate talent and campaign logistics, including travel, schedules, glam, screenings, press junkets, panels, premieres, awards events, and other publicity activities.
Participate in team brainstorms and contribute to campaign, event, and special-project execution.
Support publicity events as needed, including occasional evenings and weekends.
Take on additional publicity responsibilities based on demonstrated proficiency, capacity, business needs, and readiness, while continuing to provide essential administrative support.

Minimum Qualifications:

Demonstrated interest in building a career in entertainment publicity; candidates seeking a role focused solely on executive administration may not be the best fit.
Prior administrative, communications, publicity, marketing, agency, studio, network, platform, or related experience.
Ability to learn and become proficient in executive desk responsibilities while showing initiative and curiosity about the broader publicity function.
Strong organization, prioritization, and time-management skills, with exceptional attention to detail.
Ability to manage multiple deadlines and shifting priorities in a fast-paced environment.
Excellent written and verbal communication skills.
Professional judgment and ability to handle confidential information discreetly.
Collaborative, proactive, and solutions-oriented approach with a strong team mentality.
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Google Suite.
Ability to balance the priorities of two senior executives and two publicity teams, exercise sound judgment, and communicate proactively when needs or deadlines compete.

Preferred Qualifications:

At least 1 year of relevant administrative, publicity, communications, marketing, or entertainment experience.
Familiarity with publicity and media-monitoring tools such as Muck Rack, TVEyes, or similar services.
Knowledge of television, streaming, entertainment, media, and pop-culture trends.
Bachelor’s degree or equivalent experience