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Entertainment Coordinator, Booking - Corporate Las Vegas at Tao Group Hospitality, Las Vegas, NV

Entertainment Coordinator, Booking - Corporate Las Vegas at Tao Group Hospitality in Las Vegas, NV. Full-time. Est. up to $130k. Apply with swipeandhired.

Tao Group Hospitality offers competitive benefits for all full-time team members such as:

Medical, Dental, and Vision Coverage
401(k) Retirement Program with Employer Match
Life and Disability Insurance Plans
Ancillary Insurance Plans
Employee Assistance Program
Fertility & Family Forming Support and Resources
Pet Insurance
TAO Marketplace
Employee Discounts
Time off and much more!

The role of Entertainment Coordinator, Booking will be responsible for managing the day-to-day contracting calendar for all venues in Tao Group portfolio outside of Las Vegas. The position will also work closely with the Entertainment Department to ensure all needs are met to successfully execute a DJ and/ or Artist performance at Las Vegas venues. The Entertainment Coordinator - Bookings will also be responsible for multiple aspects, including but not limited to, all administrative duties including confirmation procedures, accounting, managing budgets, guest accommodations and reporting related to the execution of the engagements.
ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO:

Review and administer artist contracts for assigned venues, including NYC, Chicago, and Las Vegas

Maintain contract status grids and follow up with agencies on outstanding paperwork

Collect and track artist invoices and tax forms for New York and Chicago

Coordinate schedules and set times for local Las Vegas DJs

Review set time grids and flag discrepancies as needed

Ensure vendor agreements are in place for newly booked DJs

Maintain local Las Vegas calendar of all competition in the market

Maintain artist birthday calendar and distribute monthly updates to marketing department

Complete EONs for all Las Vegas venues, including artist hospitality, run of show details, liaison information, approved third-party vendor details, and assist with casino compliance

Serve as liaison for assigned shows,

Monitor DJ communication and respond to questions through Signal as needed

Coordinate advancing for Tao Nightclub shows, including DJs and performers

Coordinate artist production, room requests, and transportation for Tao Nightclub shows

Review and approve Tao Nightclub advancing-related invoices, including ground transportation and hotel

Maintain declining budget for Tao Nightclub and provide additional budget support as needed

Make real-time spending approvals within assigned scope and use best judgment on additional expenses

Assist with additional tasks and projects as assigned

EDUCATION/WORKING KNOWLEDGE:

Bachelor’s Degree with an emphasis in hospitality and/or equivalent combination of education and experience in a related field
Minimum of three (3) years industry experience preferred
Proficient in Windows Microsoft Office, POS systems, Oracle knowledge preferred

21+ years of age

SKILLS / PHYSICAL DEMANDS / WORK ENVIRONMENT / SCHEDULE

The work environment characteristics and/or physical demands described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions

Ability to write, read, and verbally communicate
Must have strong problem-solving skills
Excellent written and verbal communication skills required
Ability to work under pressure and meet deadlines
Must have good positive energy throughout the day
Must be able to read the computer monitors and print legibly
Must be able to sit and/or stand for extended periods of time
Must be able to move quickly through work and set the pace in the office
Must be able to push and lift up to 25 lbs. with or without assistance
Small to Medium office environment
Office, Casino, Nightclub, Bar, Lounge, and/or Restaurant working environment
5-25% Local Travel (United States)
Work in an environment that is subject to varying levels of noise, crowds, and smoke, the severity of which depends upon the guest volume
May work extended hours irregular shifts, evening and/or weekend shifts, and holiday work may be required
Maintain a professional, neat, and well-groomed appearance adhering to Company standards
Must be effective as part of a team; ability to interact with internal and external customers, managers, and co-workers in a professional, courteous manner
Ability to maintain a high level of confidentiality
Ability to handle a fast-paced, busy, and somewhat stressful environment