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F&B Administrative Assistant at Hilton Garden Inn Key West, St Pete Beach, FL

F&B Administrative Assistant at Hilton Garden Inn Key West in St Pete Beach, FL. Full-time. Est. up to $60k. Apply with swipeandhired.

Category Food and Beverage Job Location US-FL-St Pete Beach Property TradeWinds Island Resort Pay Class Full Time Compensation Type Hourly Highgate Hotels Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America. With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands. www.highgate.com Location Discover more sun and more fun! Escape to a tropical beachfront paradise complete with everything you need for the perfect getaway, including delicious dining, beachfront bars, relaxing comforts, and endless activities. Here you’ll stay at one, play at two — with two connecting resorts right on the soft white sands of St. Pete Beach. Whether you’re looking for family fun, a romantic retreat, a group getaway, or anything in between, it’s all here at TradeWinds Island Resorts. https://www.tradewindsresort.com/careers Overview Follow your passion all the way to paradise at TradeWinds Resort ! Located along the gorgeo us Gulf Coast on St. Pete Beach, a Top-Ranked U.S. Beach, TradeWinds features two destination resorts just 200 flip-flops from one another. We’re proud to share that our management company, Highgate, has been recognized as a 2026 USA TODAY Top Workplaces award winner. When you join the TradeWinds team, you become part of a culture that values passion, collaboration, excellence, purpose, and inclusivity. If you’re passionate about creating memorable experiences and making a meaningful impact, we’d love to meet you. Bring your passion to paradise and discover where your career can take you at TradeWinds ! Join a company where Our People are at the heart of everything we do. TradeWinds Island Resort is seeking an Administrative Assistant for the Food and Beverage Department. This position will provide support to the Food & Beverage Team, including all outlet managers and employee partners in the department. He/she is also responsible for providing attentive, courteous and efficient service to all guests. Responsibilities Greet and welcome all guests in accordance with Highgate Hotel standards. Process, review, and accurately monitor departmental payroll for approximately 200+ Food & Beverage employees, ensuring timely submission and compliance with established procedures. Maintain consistent and proactive communication with Food & Beverage Managers regarding payroll, scheduling, timekeeping, departmental updates, and administrative needs to ensure accurate and efficient operations. Review employee timecards regularly for accuracy and completeness, identify discrepancies, missed punches, and other timekeeping issues, and follow up with the appropriate F&B Managers to ensure corrections are addressed before payroll deadlines. Maintain and update the Master Function Book to ensure all event details, schedules, and changes are accurate and current. Prepare, distribute, and communicate BEOs and revisions promptly to ensure all relevant departments have the most up-to-date event information. Respond to guest inquiries and requests in a timely, professional, and courteous manner, including faxing menus, answering questions, and providing requested information. Type, format, and prepare special menus for Food & Beverage outlets, including holiday menus, seasonal offerings, and special events. Assist with VIP arrangements and coordinate guest room amenities to ensure personalized service and attention to detail. Compile weekly and monthly forecasts to support staffing schedules, labor planning, food purchasing, and overall departmental operations. Schedule and coordinate Responsible Vendor and Food Safety Training classes, including organizing logistics and communicating training details to participants. Provide general administrative assistance to Food & Beverage leadership, including document preparation, data entry, recordkeeping, filing, and maintaining organized departmental records. Support effective communication between Food & Beverage management, culinary, banquet, outlet, and other resort departments to ensure smooth daily operations. Maintain confidentiality of employee, payroll, guest, and departmental information while ensuring accuracy and professionalism in all administrative tasks. Perform other duties and special projects assigned to support the overall success of the Food & Beverage department. Answer guest inquires about hotel and conference center services, facilities and hours of operation in a timely manner. Answer telephone and email messages. Respond accordingly. Maintain and stay abreast of the latest computer programs/innovations (as applicable). Open and distribute mail. Filing of all pertinent correspondence in a timely manner. Type all correspondence pertaining to department. Maintain adequate inventory of office supplies. Responsi