Management Assistant at University Hospital, Newark NJ, Newark, NJ
Management Assistant at University Hospital, Newark NJ in Newark, NJ. Full-time. Est. up to $100k. Apply with swipeandhired.
Job Locations
US-NJ-Newark
Banner Position Number
H62278
ID
2026-18336
Category
Finance
Type
Regular Full-Time
Overview
About the Role
The primary purpose of the Management Assistant position is to provide general administrative and management support within a division, department or office of University Hospital. Coordinates office operations and serves as liaison with various units and administrative offices throughout University Hospital.
Responsibilities
What You’ll Do
- Service provided is patient centered.
- Plans and schedules the work of department’s secretarial/administrative section to make maximum effective utilization of employees, equipment and materials within budgetary requirements.
- Responsible for personnel matters for the department/division; maintains time and attendance records, ensures timely completion of forms for Human Resources, Payroll, etc.
- Acts as principal liaison with various administrative departments and units within University Hospital. Responsible for timely follow-up of problems and questions, and maintains a log and documentation of same.
- Oversees the maintenance of department records and ensures that files and recordkeeping systems meet the needs of the department.
- Composes correspondence; creates and maintains databases and spreadsheets as required.
- Coordinates fiscal procedures within the office, including budget implementation and control. Ensures that the expenditures are in accordance with allocation of funds. Responsible for PO’s, Check Requests, travel reimbursement, etc.
- Compiles and analyzes relevant data from a variety of sources for inclusion in reports or presentation materials. Responsible for preparing reports for presentation to various audiences. Prepares charts, graphs, or tables, as necessary.
- Maintains and oversees the department’s calendar. Handles travel and conference arrangements.
- Analyzes and organizes office procedures and workflow of the office and recommends improvement, as necessary.
- Expedites and coordinates services such as maintenance, repairs, office supplies, equipment and mail.
- Understands and adheres to UH compliance standards as they appear in UH’s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
- Keeps abreast of all pertinent federal, state and UH regulations, laws, and policies as they presently exist and as they change or are modified.
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