People Services Coordinator at CoralTree Hospitality, Portland, OR

People Services Coordinator at CoralTree Hospitality in Portland, OR. Full-time. $26 to $28 an hour. Apply with swipeandhired.

USD $26.00/Hr.

Max

USD $28.00/Hr.

Overview

The People Services Coordinator supports the People Services function across RiverPlace Hotel, Amaterra Winery, and Amaterra Kitchen & Social Club. This position assists with recruitment, onboarding, employee records, benefits administration, compliance, and employee engagement initiatives. The HR Coordinator serves as a resource for team members and managers, helping ensure consistent HR practices, accurate documentation, and a positive employee experience across all properties.

Responsibilities

ESSENTIAL JOB FUNCTIONS:

• Be first point of contact for all People Services operational related queries

Recruitment and Onboarding

• Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, and selection processes.
• Communicate with candidates and hiring managers throughout the recruitment process.
• Coordinate new hire onboarding, including offer letters, required employment documentation, background checks, and orientation.
• Ensure employment eligibility verification and required new hire paperwork are completed accurately and timely.
• Maintain applicant records and support recruiting initiatives to attract and retain qualified talent.

Employee Records and HR Administration

• Process and document promotions, transfers, internal opportunities, employment status changes, and separations.
• Maintain accurate, confidential personnel files and employee records throughout the employment lifecycle.
• Update employee information in HR systems and ensure records are complete and current.
• Assist with preparing HR letters, reports, employment documentation, and other administrative materials.
• Support employee offboarding, including separation documentation, system updates, and coordination of required processes.

Benefits and Leave Administration

• Assist with employee benefits enrollment, changes, and general benefits inquiries.
• Coordinate leave documentation and assist with tracking leave requests and required paperwork in partnership with the appropriate internal teams.
• Communicate benefit and leave information to team members and direct complex questions to the appropriate HR representative or benefits administrator.
• Maintain accurate records related to benefits, leave, and other HR programs.

Compliance and Reporting

• Support compliance with applicable federal, state, and local employment laws, including wage and hour requirements, employment eligibility verification, and workplace policies.
• Assist with internal audits, employment documentation reviews, and required reporting.
• Help monitor completion of required employee acknowledgments, training, and compliance documentation.
• Maintain confidentiality and handle sensitive employee information appropriately.
• Escalate employee concerns, compliance issues, and potential policy violations to the appropriate People Services leader.
• Assist with maintaining and communicating HR policies, procedures, and employment-related resources.

Employee Engagement and Culture

• Coordinate employee recognition programs, engagement activities, and team member events.
• Assist with preparing employee communications, announcements, flyers, and HR-related materials.
• Support orientation, employee meetings, appreciation events, and other initiatives that promote a positive workplace culture.
• Serve as a welcoming and professional point of contact for team member questions and HR requests.
• Support initiatives that strengthen employee satisfaction, retention, and alignment with company values.

General Responsibilities

• Provide administrative support to the People Services team across all assigned properties.
• Partner with department managers and leadership to support consistent HR processes and effective communication.
• Prioritize multiple tasks and deadlines while maintaining accuracy and attention to detail.
• Perform other duties as assigned.
• All other duties as assigned.

Qualifications

GENERAL JOB EXPECTATIONS:

• Must be able to work well under pressure;
• Must be able to accurately follow instructions (verbally and written);
• Must possess guest facing communication skills;
• Must have excellent listening skills;
• Must have the ability to resolve problems/conflicts in a diplomatic and tactful manner;

QUALIFICATIONS:

• Must be a United States citizen or possess a valid work permit.
• One to two years office experience, or any similar combination of education and experience;
• Prefer prior knowledge of principles and practices of human resources and experience with an HRIS database;

WORKING CONDITIONS:

• Must be able to stand, walk, bend for extended periods.
• Must be able to personally lift up to 50 lbs. on a frequent basis.
• Must be able to bend, squat, crawl, kneel, push, pull, walk on uneven surfaces and reach on a continuous basis.
• Ability to sit for long periods of time.
• Ability to work on weekends and occasional evenings