Project Coordinator / Office Administrator - St. George, UT at Paul Davis, St. George, UT
Project Coordinator / Office Administrator - St. George, UT at Paul Davis in St. George, UT. Est. up to $60k. Apply with swipeandhired.
Location: St. George, Utah
Join our team at Paul Davis Restoration as a Project Coordinator / Office Administrator ! In this dual role, you'll provide administrative support to our St. George office while assisting Project Managers with the coordination and organization of restoration projects. We help homeowners and businesses recover from unexpected property damage caused by water, fire, mold, and other disasters. We're looking for a dependable, organized, and detail-oriented individual who enjoys keeping things running smoothly, supporting a team, and providing excellent customer service. This position is ideal for someone who can balance multiple responsibilities, communicate effectively, and take initiative in a fast-paced environment.
Key Responsibilities
Project Coordination
- Provide administrative and organizational support to Project Managers throughout the restoration process
- Maintain accurate project files, documentation, schedules, and updates in company systems
- Communicate with customers, insurance adjusters, vendors, and internal teams regarding project status and updates
- Assist with project setup, scheduling, invoicing, and closeout documentation
- Monitor project progress and ensure deadlines, documentation requirements, and company standards are met
- Assist with collections and coordinate with accounting and insurance carriers as needed
- Track outstanding tasks and follow up to keep projects moving forward
Office Administration
- Support daily office operations and help maintain an organized, efficient work environment
- Answer incoming phone calls, respond to emails, and direct inquiries to the appropriate team members
- Greet visitors, customers, and vendors in a friendly and professional manner
- Manage general office correspondence, filing, data entry, and recordkeeping
- Coordinate office supplies, equipment, and other administrative needs
- Assist with scheduling meetings, appointments, and internal communications
- Provide administrative assistance to management and other team members as needed
- Help ensure office procedures and daily operations run smoothly
The Ideal Candidate
- Highly organized and comfortable juggling multiple responsibilities
- Detail-oriented with strong time management and problem-solving skills
- Friendly, professional, and customer-focused
- Communicates clearly and effectively with customers and coworkers
- Takes initiative, follows through, and works well independently
- Flexible and adaptable in a busy, team-oriented environment
- Enjoys supporting others and keeping projects and office operations on track
Qualifications
- High school diploma or equivalent required
- 1–2+ years of experience in office administration, project coordination, or a similar role preferred
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office and general computer systems
- Ability to prioritize tasks and manage competing deadlines
- Experience in construction, restoration, or a related industry is a plus, but not required
- Ability to pass a criminal background check
Benefits
- 3 weeks of paid time off
- 8 company paid holidays
- 401(k) with company match
- Medical, dental, vision, life, supplemental and disability insurance offered
- On-the-job training to develop new skills