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Proposal Coordinator - Towers Installations Maintenance and Services at longwaveinc, Oklahoma City, OK

Proposal Coordinator - Towers Installations Maintenance and Services at longwaveinc in Oklahoma City, OK. Full-time. Est. up to $130k. Apply with swipeandhired.

Active DoD Security Clearance Preferred

***US Citizenship Required***

***NO VISA SUPPORT or C2C***

***On-site in OKC, Hybrid, or Remote***

Primary Function

Long Wave Inc. is seeking a highly motivated, proposal professional to support the expanding and dynamic TIMS Business Unit. The Proposal Coordinator supports the full proposal lifecycle for government and commercial contract opportunities. Working under the direction of the Business Development Manager, the Proposal Coordinator is responsible for coordinating proposal development activities, managing schedules and deadlines, maintaining compliance with solicitation requirements, ensuring timely delivery of high-quality proposal submissions, and supporting post-award deliverable management and program execution. This role requires strong organizational skills, attention to detail, program management acumen, and the ability to manage multiple competing priorities in a fast-paced environment.

This position plays a critical role in expanding Long Wave’s footprint across sought after markets in the DHS, DOE, DOT, FAA, Forest Service, FEMA and more.

This position will be relied upon to produce compliant, accurate and competitive proposal that land sales in the adjacent markets LWI and TIMS are expanding market share in. This position requires a self-starting, motivated team player who will support and work with our business development team, field estimators, project managers and leadership to propose and win!

Essential Duties & Responsibilities

Coordinate proposals from kickoff through submission

Develop and manage schedules, deadlines, and action items

Review RFPs, RFIs, SOWs, solicitations and PWS documents for requirements and compliance

Build and maintain compliance matrices

Assemble, format, and finalize proposal volumes (ensure adherence to page limits, formatting, and submission instructions)

Manage version control and document libraries (past performance, resumes, boilerplate)

Coordinate proposal reviews (Pink Team, Red Team, Gold Team) and track comment resolution

Manage submissions via SAM.gov, email, or portals and confirm receipt

Track and manage compliance, solicitation and CDRLs requirements

Essential Functions

Manage multiple concurrent proposals

100% proposal compliance

100% on-time proposal delivery

Hold supporting functions accountable to schedules and deliverables

Physical Requirements – If required

Ability to travel to active construction sites

Ability to walk uneven terrain, climb stairs and access construction areas.

Ability to wear required PPE and safely access active construction environments.

Security Clearance and Citizenship Requirements

Must be eligible to access U.S. Government facilities and military installations.

Ability to obtain and maintain a U.S. Government security clearance.

US Citizenship required

Travel Expectations – If required

Travel is expected approximately 10% depending on proposal workload.

Required Qualifications

Bachelor’s degree in English, Communications, Business, Program Management, or related field

2+ years of experience supporting proposals or program coordination in government contracting and acquisition

Working knowledge of FAR-based solicitations and federal acquisition processes

Experience with CDRLs, DD Form 1423, and Data Item Descriptions (DIDs)

Proficiency in Microsoft Office (Word, Excel, PowerPoint), SharePoint, and Adobe

Experience with scheduling tools (e.g., Microsoft Project)

Strong organizational, communication, and multitasking skills

Military, tower construction or extensive experience in capture, sales or proposal requirements may replace degree

Preferred Qualifications

Experience with proposal tools, and program tools (e.g., GovEagle, GOVWIN, Costpoint)

APMP certification (or in progress)

PMP certification (or pursuing)

Familiarity with SAM.gov, FPDS, USASpending.gov, WAWF, and EDA

Experience supporting DoW, federal, or IT services contracts

Experience supporting NC3, HF and VLF communications, mission-critical systems, FAA, DoW, USACE, NAVFAC, USCG, HFGCS, RCAG, airfield communications, or similar federal programs.

Established relationships within U.S. Navy, U.S. Air Force, aviation and/or strategic communications communities

Experience engaging with program offices, end users, and acquisition stakeholders to identify and shape opportunities

Experience with tower, antenna, RF transmission line, and fiber proposal efforts

Position Benefits

As a full-time employee of Long Wave, you are eligible for our benefits package including:

Competitive Salary

Medical, Dental & Vision coverage

401k

Educational Assistance

Life Insurance

Employee Assistance Programs & Work/Life Solutions

Paid Time Off

This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.

EOE AA M/F/Vet/Disability