R&D Administration Specialist at Hitachi, Santa Clara, CA
R&D Administration Specialist at Hitachi in Santa Clara, CA. Full-time. Est. up to $80k. Apply with swipeandhired.
Job ID:
R0003075
Date Posted:
2021-06-18-07:00
Company Name:
Hitachi America, Ltd.
Profession (Job Category):
Administration & Facilities
Job Schedule:
Full time
Remote:
No
Job Description:
R&D Administration Specialist
Company: Hitachi America, Ltd.
Division: R&D Planning Office
Location: Santa Clara, CA
Status: Temp, Full-Time for approximately 9 months
Summary
Hitachi America, Ltd. (www.hitachi-america.us) is seeking to hire an experienced Administrative Specialist that is bilingual in English and Japanese. The Administrative Specialist will support our R&D team based in Santa Clara, CA. The position will include a broad range of administrative duties in support of the R&D staff, including, but not limited to providing new hire onboarding support, invoice processing and purchasing lab and office supplies.
Responsibilities
- Provide support for the purchase requisition process (SOW, new vendor setups, request purchase order on SAP, etc.)
- Payment tracking and record keeping in addition to asset inventory record keeping
- Invoice processing
- Purchasing and tracking of R&D office supplies as directed by the lab
- Support onboarding and termination processes for Employees, Trainees, Interns, Contractors and Temps (laptops, mobile phones, business cards, access badges, IT account setup, etc.)
- Tracking of contractors and temporary employees work hours and process related invoices
- Provide support to Accounting, Legal, Purchasing, and HR as needed
- Provide support for meeting and employee events (conference room reservation, order refreshments/catering, restaurant reservations, R&D event assistances, gift purchasing, etc.)
- Travel logistics support for senior managers, senior visitors and guests along with travel expense report assistance
- Administrative support to senior managers and senior visitors
- R&D activities internal/external documents tracking and record keeping
- Follow up with internal/external requests; obtain signatures, approvals, agreements, NDAs, etc.
- Provide administrative support to maintain and communicate general R&D and research specific procedures
- Support the operations of the office (cubicle assignments, map updates)
- Maintain the email distribution list
- Support the import/export procedures; create shipments
Qualifications
- At least 3-5 years of experience working as a bilingual Administrative Assistant
- Fluency in Japanese is required (oral & written) and familiarity with Japanese and American culture is a must
- Knowledge of PC and Microsoft Office (Word, PowerPoint and Excel) in both English and Japanese
- Ability to manage multiple job tasks with competing priorities
- Must be flexible, reliable, and able to easily interact with all levels
- Strong problem-solving capabilities
- Superior interpersonal and communication skills
- Ability to work overtime as needed
Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities
If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to [email protected]. Queries other than accommodation requests will not be responded to.