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UNIV-Administrative Manager II, College of Nursing at Musc, Charleston

UNIV-Administrative Manager II, College of Nursing at Musc in Charleston. Full-time. Est. up to $160k. Apply with swipeandhired.

The Budget Manager is responsible for the leadership, coordination, and administration of the College of Nursing's comprehensive financial planning and budget management processes. This position serves as the College's primary resource for budget development, forecasting, financial analysis, purchasing operations, budget transfers, and financial reporting. The Budget Manager facilitates the annual budget process, develops financial projections, monitors financial performance, and provides guidance to College leadership, faculty, and staff on budgetary matters.
The position provides direct oversight of the College's purchasing team and purchasing workflows, ensuring efficient operations, strong internal controls, compliance with institutional requirements, and high-quality customer service. The Budget Manager also collaborates with Human Resources and College leadership to support adjunct faculty budgeting, workload allocation monitoring, personnel planning, and workforce-related financial analysis.
The Budget Manager prepares and analyzes financial reports including budget-to-actual reporting, FE&D reporting, variance analysis, forecasts, and strategic financial summaries while ensuring the accurate administration of budget transfers, Dean's Commitments or projects, and institutional financial submissions.
Entity
Medical University of South Carolina (MUSC - Univ)
Worker Type
Employee
Worker Sub-Type
Classified
Cost Center
CC001082 CON Office Of The Dean
Pay Rate Type
Salary
Pay Grade
University-GEN12
Pay Range
81,192.00 - 113,730.00 - 146,166.000
Scheduled Weekly Hours
40
Work Shift

Job Description
Minimum Qualifications:
A bachelor's degree and five years relevant experience in administrative services, public administration or business management.

Preferred Qualifications:
The preferred candidate will have WorkDay experience and a strong understanding of Federal, State, and MUSC policies, procedures, and regulations.

35% Budget Development, Administration, and Financial Planning
Lead and facilitate the College's annual budget development and management process.
Duties

Coordinate and manage the College's annual budget process.
Develop and maintain operating, personnel, revenue, and strategic initiative budgets.
Establish budget timelines, assumptions, instructions, and deliverables.
Facilitate budget planning meetings with departments, programs, and College leadership.
Review budget submissions for completeness, accuracy, and alignment with College priorities.
Consolidate budget information and prepare recommendations for leadership review.
Coordinate budget submissions and updates within institutional financial and budgeting systems.
Develop multi-year financial projections and planning models.
Monitor budget performance and recommend corrective actions when necessary.
Facilitate budget revisions and budget amendments throughout the fiscal year.
Serve as the primary point of contact for departmental and program budget questions.
Maintain supporting documentation and records associated with budget development and administration.

20% Financial Reporting, Analysis, Forecasting, and Transfers
Develop and maintain financial reporting that supports strategic decision-making and operational effectiveness.
Duties

Prepare and distribute monthly and/or quarterly budget-to-actual reports.
Prepare FE&D reports and related financial analyses.
Develop and maintain variance reporting and forecasting models.
Analyze financial performance and identify trends, risks, and opportunities.
Develop executive-level reports, dashboards, and financial summaries.
Monitor revenues, expenditures, personnel costs, and available funding.
Provide financial analysis supporting College decision-making.
Initiate, coordinate, monitor, and reconcile budget transfers and funding reallocations.
Ensure transfers are properly documented, approved, processed, and reflected in financial reports.
Support fiscal year-end close and financial reconciliation activities.
Develop reporting tools that improve efficiency, transparency, and consistency.

20% Purchasing Operations Management and Team Oversight
Provide leadership and oversight of the College's purchasing function and purchasing personnel.
Duties

Direct, supervise, and support the College purchasing team.
Manage workload distribution and purchasing workflow processes.
Establish service standards and operational expectations for purchasing activities.
Develop, implement, and continuously improve purchasing procedures and workflow efficiencies.
Review and approve complex purchasing requests as appropriate.
Monitor purchasing activity to ensure alignment with approved budgets and funding availability.
Provide guidance regarding purchasing procedures, budget availability, and financial coding.
Serve as the escalation point for purchasing questions and procurement-related issues.
Coordinate with Procurement, Accounts Payable, Contracting, and other institutional offices to resolve purchasing concerns.
Monitor purchasing performance metrics and identify opportunities for process improvement.
Ensure compliance with institutional, state, grant, and regulatory purchasing requirements.
Support strategic purchasing decisions and resource allocation planning.

10% Workforce Financial Planning, Personnel Monitoring, and Budget Administration
Collaborate with Human Resources and College leadership to support workforce planning and personnel-related financial management.
Duties

Collaborate with Human Resources regarding adjunct faculty budgeting and staffing plans.
Monitor and track adjunct faculty expenditures and budget utilization.
Track faculty and staff workload allocations and related financial impacts.
Support personnel budget planning and forecasting activities.
Monitor salary and fringe benefit expenditures.
Coordinate personnel budget adjustments associated with new hires, vacancies, departures, salary changes, and reallocation of resources.
Assist leadership with workforce planning through financial analysis and reporting.
Develop reports and analyses related to personnel expenditures and staffing trends.
Support annual compensation planning activities.

5% Faculty Dean's Commitments and Strategic Financial Commitments
Maintain financial oversight and reporting related to Dean's Commitments and strategic investments.
Duties

Maintain records and financial tracking for approved Dean's Commitments and strategic investments.
Monitor expenditures and remaining balances associated with faculty and other commitments.
Ensure expenditures align with approved funding commitments.
Prepare reports for leadership regarding commitment utilization and available balances.
Incorporate commitment activity into forecasts and budget planning processes.
Maintain supporting documentation and audit-ready records.

5% RCM Drivers and Institutional Financial Submissions
Coordinate recurring institutional submissions and support Responsibility Center Management (RCM) activities.
Duties

Coordinate annual and periodic RCM driver submissions.
Collect, validate, and submit required institutional financial data.
Maintain supporting documentation for RCM submissions.
Monitor changes affecting RCM methodologies and requirements.
Analyze and communicate potential financial impacts associated with RCM changes.
Coordinate other assigned institutional financial reporting requirements.

5% Other Duties as Assigned
Perform other duties consistent with the position's scope and level of responsibility.
Duties

Complete special financial analyses and projects.
Participate in process improvement initiatives.
Develop financial tools, reports, and training materials.
Provide cross-functional support within Finance and Administration as needed.
Serve on College and University committees, workgroups, and special initiatives.
Perform other duties as assigned.

Additional Job Description
Minimum Requirements: A bachelor's degree and five years relevant experience in administrative services, public administration or business management. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees