Company Secretary at In Post, Luxembourg

Company Secretary at In Post in Luxembourg. Full-time. Apply with swipeandhired.

InPost is a leader in logistics solutions for the e-commerce industry in Europe. Founded by Rafał Brzoska, InPost is now a leading delivery platform for e-commerce, which has revolutionised the parcel market in Poland. The first Parcel Locker appeared in Kraków in 2009 and quickly became an indispensable part of online shopping and guaranteed speed and convenience.
Today, the InPost network is Europe's largest and most convenient automated parcel collection and delivery system, with 100,000 out-of-home points including over 70,000 APMs and 30,000 PUDO points in 9 countries (UK, France, Poland, Italy, Spain, Portugal, Belgium, Luxembourg, the Netherlands).
InPost also provides courier and fulfilment services to e-commerce sellers, working with around 100,000 e-tailers. In 2025, the company handled nearly 1.4 billion parcels, achieving a 25% year-on-year growth.

As a Company Secretary, you will be responsible for coordinating and managing the corporate governance framework of InPost S.A. and its subsidiaries. You will ensure compliance with legal and regulatory requirements while supporting senior leadership and governing bodies in the effective execution of their responsibilities.

Key Responsibilities
Corporate Governance

• Organize and coordinate Shareholders' Meetings, Management Board, Supervisory Board, and Committee meetings.
• Prepare meeting notices, agendas, board packs, minutes, and resolutions.
• Monitor and follow up on actions arising from board and committee meetings.
• Support the annual corporate governance cycle, including Annual General Meetings, approval of financial statements, director appointments, and renewals.
• Maintain records related to directors, committee members, independence assessments, and conflict-of-interest declarations.

Corporate and Legal Entity Management

• Maintain statutory registers and core corporate records for Group entities.
• Manage powers of attorney, delegated authorities, and signatory registers.
• Maintain shareholder registers and legal entity organizational charts.
• Ensure proper filing, storage, and management of constitutional and corporate documentation.
• Support drafting of various intragroup agreements and other legal documents.

Financing and Corporate Transactions

• Prepare corporate documentation required for banking and financing transactions.
• Support financing, refinancing, intra-group loans, guarantees, and distribution processes from a corporate governance perspective.
• Maintain banking signatory records and coordinate with Treasury teams.
• Manage Legal Entity Identifier (LEI) renewals and legal entity data maintenance.

KYC / AML Compliance

• Coordinate and respond to Know Your Customer (KYC) and Anti-Money Laundering (AML) requests from banks and external partners.
• Maintain up-to-date beneficial ownership information and supporting documentation.
• Develop and update standardized KYC packs for Group entities.

Regulatory Filings and Compliance

• Coordinate statutory filings and regulatory obligations in Luxembourg.
• Ensure timely completion of corporate and regulatory compliance requirements.
• Liaise with external corporate service providers, notaries, and registered office providers.

• Proven experience in Company Secretarial, Corporate Governance, Corporate Legal, or Entity Management roles.
• Strong knowledge of Luxembourg corporate law and governance practices.
• Experience supporting boards, committees, and senior executives in an international environment.
• Familiarity with KYC/AML processes and corporate compliance requirements.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple priorities and deadlines effectively.
• Strong written and verbal communication skills.
• Fluent in English; additional European languages are considered an asset.

Nice to Have :

• Professional qualification in Corporate Governance, Company Secretarial Practice, or a related field (CGI/ICSA or equivalent).
• Experience within a listed company, multinational group, or private equity-backed environment.
• Knowledge of complex governance structures and cross-border corporate operations.

What We Offer :

• A key governance position within a leading European technology and logistics group.
• Direct exposure to senior leadership and governance bodies.
• An international, dynamic, and collaborative working environment.
• Opportunities for professional growth and career development.
• The chance to contribute to the governance and success of a fast-growing organization.