Procurement Operations Specialist at Thales, Paço de Arcos - Q45

Procurement Operations Specialist at Thales in Paço de Arcos - Q45. Full-time. Apply with swipeandhired.

Location: Paço de Arcos - Q45, Portugal

Thales in Portugal is part of an internationally leading technology group in the defense and security, aerospace as well as digital identity and security markets.

Thales Business Support Services (TBSS) acts as a Shared Service Center for Thales Group by serving a number of countries for various key tasks associated to finance and accounting processes, driving innovation within our internal business processes, cutting through complexity and supporting our external leadership in digitalization.

We are looking for an enthusiastic and dedicated Procurement Operations
Team Partner Specialis t to join our Tactical Buyers team.

Your Mission:

• Manage the end-to-end purchase cycle;
• Process and validate approved purchase requisitions accurately and timely;
• Create and distribute purchase orders to third-party suppliers and intercompany partners;
• Monitor and follow up on outstanding purchase requisitions and unreceipted purchase orders;
• Manage supplier communications to ensure smooth order processing and resolution of issues;
• Maintain and update master data within purchasing systems to ensure accuracy and compliance;
• Support the integration and handoff between the purchase ordering system and the invoice matching system;
• Monitor and report on procurement KPIs to track performance and identify improvement areas;
• Collaborate with the finance team to resolve blockers and ensure smooth transactional flow.

Your Profile:

• Bachelor Degree, ideally in Logistics, Management or similar (alternative areas are not excluded);
• Relevant experience in the procurement administrative area and purchase life cycle;
• Proficiency in MS Office, and ERP tools like OCM (preferred) or SAP;
• Experience with ServiceNow is a plus;
• Good written communication skills in English (mandatory);
• French and German fluency are deeply valued;
• Italian fluency is a plus;
• Strong problem-solving skills and willingness to learn and adapt;
• Customer oriented mindset;
• Ability to work in a dynamic, multicultural, and fast-paced environment.

The Group invests more than €4 billion per year in Research & Development in key areas, particularly for critical environments, such as Artificial Intelligence, cybersecurity, quantum and cloud technologies.

In 2025, the Group generated sales of €22.1 billion.

For our more than 85,000 employees in 65 countries we open up visionary perspectives, realize individual career paths and enable creative freedom. This is achieved with courage, versatility and the firm intention to make the demanding challenges of our time safer and more inclusive. With our sustainable value-focused management we support diversity actively.

Say HI* – Your journey to us

At times of change our international teams are ready to meet the complexity of today with the industry-leading technologies of tomorrow. Will you be part of it? Your contact Jéssica Carrasqueir a is looking forward to your online application on our Career portal.

Jéssica Carrasqueira – Talent Acquisition Partner
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